There is a lot happening across campus on an Imperial College London Commemoration Day and support will be required in a number of areas.
Confirmation of role allocations will be communicated in September, with all volunteers fully briefed ahead of the day.
Whether you can offer your time for a full day or just a few hours - we would love to hear from you!
If you have previously volunteered at a graduation or there is a particular area that you would like to help with - please do let us know when you complete the volunteer registration portal and we will accommodate this where we can.
Volunteer roles:
Information Desk: Staffing information desks to answer general queries.
Campus Navigators: Assist guests in finding various facilities around the campus, either pointing them in the right direction or taking them on a walk to the correct location. Directing guests from entrances to key locations (CME & Sherfield L1)
Academic Gowning: Oversee the Academic Gowning area in the Student Union.
All volunteers will be equipped with a volunteer guide, including all details of what is happening on the day and a campus map.
Crowd Management at SKC: Managing the flow of people entering and exiting the ceremony to avoid congestion (from Dalby Court and up to and along Prince Consort Road). Managing guests around the Main Entrance and along Exhibition Road. Organising and managing queues for entry into the registration & gowning areas or photography.
Programmers and Crowd Management at RAH: Laying out graduation booklets & crowd management of graduands and guests around the RAH.
Livestream Support: Oversee the ceremony livestream and assist with crowds entering the space.
Flexible Support: Volunteers who are flexible and can be assigned to various tasks as needed throughout the event.
Pack-up: Support with pack-up of the event, including taking signs and banners down and packing-up the volunteer hub.
Volunteer Hub Assistant: Support at the volunteer hub including checking volunteers in, dealing with enquiries, and giving out lunches/t-shirts etc.
Ticket Scanning: Scanning guest tickets at the entrance of the Departmental Receptions.
These are staff only roles:
Door 6: Late registration, lost placement cards, accessibility, and seating issues (must be confident with data management).
Late Desk (registration area): Late registration support.
Volunteer Team Lead: Oversee a group of volunteers in a designated area. Be the first point of contact if any issues arise.
Departmental Reception Team Co-Lead/Assistant: Ensure the receptions are set-up correctly. Oversee the check-in process at the reception and manage any issues with guests.
Stewarding role inside the Royal Albert Hall. For Academic Services staff only.
Any questions?
If you have any questions or wish to inform the Graduation Events team to any changes to your registration, please contact Francesca Secola.
For general enquiries relating to Imperial College London graduations, you can contact the Graduation Events team.