Our dedicated technical team are here to help deliver the audio-visual aspects of your event. Their expertise will transform your event with customised options to enable the most efficient and cost-effective solutions.

With the unique benefit of being an in-house technical team, we deliver the best value technical production for your event. We tailor our quotes for your event, working with you on pre-production planning right through to event delivery. To find out more around the services which are available, search below. For further queries, please contact the team on technical.events@imperial.ac.uk.

Summary of equipment & production services

Audio & Lighting

Audio

With an impressive selection of microphones available, we tailor our equipment to suit your event from Lectern microphones through to discreet lapel microphones. 

The importance of having clear audio for an event should never be underestimated, we can deliver for high-profile events through to local team meetings with virtual integration.  Our Audio services: 

  • Live sound for in-person audience
  • Archival recording
  • Broadcast sound for virtual audiences

Lighting

From wireless uplighters to tube lights or our branded light boxes, create a wow factor for your event.

We have various lighting packages which help transform spaces on campus;

  • Lecture Theaters (CAGB LT200, Great Hall, Clore & SAF G16)
  • Foyers (College Main Entrance, CAGB & SAF)
  • Queen's Tower Room & 170QG

Video, Exhibition & Conferences

Video Production

Livestreaming is one of our most popular packages, being flexible for your event and broadcasting to multiple locations (including YouTube, Vimeo, Teams & Zoom). For smaller events, we have our new Hybrid Conference Package too. We are here to help and take the stress away.

Not sure on what package is best for you? Don't worry, find out more about our video production packages.

Exhibitions

We provide sustainable alternatives to printing single-use exhibitions. With a selection of screens for hire (from 32" through to 75"), your exhibition can look stunning whilst conforming to our sustainability commitments. 

Contact one of our team today for advice around exhibition display options. 

Visit here for information on Display Boards.

Conferences

Worried about managing a large number of keynote presentations for your multi-day conference - we are here to help, with specialist skills to deliver these events, we can take some of the stresses away in delivering a high quality conference.

 

Testimonials

Internal Event

Benefactors Dinner 2024 

‘Who knew the Great Hall could look that good?! Everyone who walked in actually took an intake of breath, and words I heard to describe the food were “sublime” “outstanding” “flawless”!’ - Katherine Lenthall, Development Events Manager, Advancement 

"Thanks again for the impeccable running of the AV last week. We had 0 complaints or queries from the online audience, which made running the course nice and smooth. Very friendly team too, it was nice to have them around." - Imperial Event Manager

External Event

Thank you very much for all your support. We have successfully completed our annual conference and have received very positive feedback from our senior management as well as our delegates.

The technical team has been impeccable before and during the event. They have helped us deliver excellent lecture theatre presentation sessions which were essential for our very busy scientific programme. They have resolved any small problem or challenge we have faced professionally and quickly. We truly appreciate your help and support.

External Event Manager from External Organisation
Student Event

A big thank you from myself and the other organisers for you and your team's help with the sustainability conference last week! Attendees have expressed good feedback so far saying it felt like a seamless experience on the whole. Your help was much appreciated especially when we faced technical hiccups in the morning, and helped get things going for the rest of the day.

Event Manager @ Imperial College Union

Frequently asked questions

How do I book a service from the technical team for my event?

Please email roomsandcatering@imperial.ac.uk or technical.events@imperial.ac.uk with your event date and location plus some details around what technical support you would require. If you are unsure what support you need, just let us know and we will contact you to work out your requirements.

What are the costs?

We’re an at-cost service and depending on equipment availability, prices range. Please reach out to us for a quote. For some idea, costs for a Speaker System & Microphone cost around £150 per day. Our Video Streaming Package (with staffing) will cost around £1,500 per day.

Can I cancel a booking?

Please head to our Cancellation Policy.

I'm not part of Imperial, but am running an event at Imperial, who do I contact to get Technical Support for an event?

Please contact Celesta venue to book your event or contact your Imperial Event Manager.

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Contact Us

For quotes and service questions, please email us: technical.events@imperial.ac.uk

To book technical support, contact: roomsandcatering@imperial.ac.uk